From a single delegate transfer to shuttling hundreds of attendees between a hotel and a conference venue, we plan the routing and timing around your event schedule rather than a generic transport package.
For multi-day conferences we can run a repeating shuttle timetable, so attendees know exactly when and where to be picked up each day without needing to check in with us every morning.
Executive travel for VIP delegates often runs alongside a mass shuttle for everyone else — the two aren't mutually exclusive, and we regularly plan both as part of the same event.
For businesses booking transport regularly rather than for a single event, we can discuss a recurring arrangement and invoicing suited to a business account rather than one-off payment each time.
International conferences add another layer — different cities, sometimes different countries across one roadshow — and we coordinate that through our worldwide operator network so the same booking process applies wherever the event is held.
Who this service is for
This ranges from a single VIP transfer for a visiting executive to a shuttle moving hundreds of attendees across a multi-day trade show. What ties it together is that lateness reflects on the event itself, not just the individual traveller, so the transport plan gets built around the agenda rather than treated as an afterthought.
How it works
- Share your event schedule, venue and hotel list, and attendee numbers.
- We propose a shuttle timetable or point-to-point plan matched to the agenda.
- We confirm any signage or branding for pickups, where the operator can accommodate it.
- For business accounts, we discuss invoicing arrangements suited to regular bookings.
- We stay reachable throughout the event in case the schedule shifts on the day.
Choosing the right vehicle
Corporate bookings often mix vehicle types — an executive car or two for VIP delegates, and a minibus or coach for the wider group — run under one coordinated plan rather than as separate, disconnected jobs.
Pricing and booking
Corporate transport is priced either per journey for a single transfer, or as a day rate for a shuttle running repeatedly across an event, whichever suits the booking. Regular business accounts can also arrange a standing rate for recurring transport rather than requoting every time, and a mixed booking — VIP cars plus a wider shuttle — is priced as one coordinated plan.
What's included
- Delegate shuttles
- Multi-day event schedules
- Invoicing suited to business accounts
- Branded pickup signage where available
Frequently asked questions
Can you invoice our company directly rather than take payment upfront?
Business account arrangements are possible for regular bookings — ask when you enquire and we'll talk through what's suited to your event.
Do you offer recurring staff shuttles, not just one-off event transport?
Yes, contract bus hire and regular staff shuttles are a standard booking type alongside one-off event transport.
Can drivers hold branded signage or name boards for delegate pickups?
Usually yes — ask in advance so we can confirm it with the specific operator assigned to your booking.
What if attendee numbers change close to the event?
Tell us as soon as numbers change and we'll adjust the vehicle where possible, subject to availability at that point.
Can you run a shuttle loop between several hotels and one venue?
Yes — multi-hotel pickup loops feeding into a single conference venue are a common conference booking.
Can you arrange transport for a conference outside the UK?
Yes, through our worldwide operator network — the booking process works the same regardless of which country the event is in.
Do we get one point of contact for a multi-day event?
Yes, one contact manages the booking throughout the event rather than a different person handling each day separately.
Can you handle transport for a product launch or exhibition rather than a conference?
Yes, the same planning approach applies to exhibitions, product launches and trade shows as it does to conferences.
Do you provide reporting for cost allocation across departments?
For larger business accounts we can discuss reporting suited to how you allocate travel costs internally.
Can you provide documentation for our internal risk assessment or supplier checks?
Relevant documentation can usually be provided by the operator on request — ask when booking so it's ready in time for your process.
Do you arrange transport for team-building days rather than conferences?
Yes, team-building days and offsite staff events are booked the same way as any other corporate trip.
Can you provide transport for a client visit rather than an internal event?
Yes, hosting a visiting client is treated the same way as any corporate booking — tell us the schedule and we'll plan the vehicle around it.
How much notice do you need for a large multi-day conference booking?
As much as you can give us — larger, multi-day shuttle arrangements involve more coordination with the venue and hotels, so earlier notice gives more vehicle options.
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